Here is some additional information provided by Gila River:

General Exhibitor Information
• Wild Horse Pass at Gila River Resorts provides each Exhibitor (1) 6’ Linen-less Table (Black house linens upon request), (2) Chairs, and (1) Wastebasket per Exhibitor space.
• A Certificate of Insurance will be required on file with your Event Manager. See Attached for Instructions & Requirements
• Up to 9 Tables= Complimentary; 10-19 Tables=$250 One time Flat Fee; 20+ Tables=$500 One Time Flat Fee to cover Additional Labor.
• Shipping instructions are attached. Storage & Handling Fees apply (Do Not Ship Too Early!). Notify Business Center Supervisor Maria McElroy of any Tracking Numbers.
• Packages may be picked up during regular business Hours Monday-Friday, 8:00am to 5:00pm unless special arrangements have been made. Be Sure Set Up & Teardown time is in your Contracted timeframe and your Event Manager has been Notified.
• Please remind Exhibitors not to leave valuables at booths overnight (at their own risk). Additional Security information upon request if you want to hire after hours guards.
• Preferred Vendor for Tradeshow/Exposition Services:
Matt Palmer, Director of Sales, Convention Solutions & Innovation
3701 West Cambridge Avenue, Phoenix, AZ 85009
D: 602.730.8103
M: 602.425.7769
E: matt.palmer@convention-si.com

For Exhibitors/Vendors: 
• Permits are required to sell anything in exchange for cash or credit on Gila River Indian Community territory. Please apply for a license directly with Gila River Indian Community by submitting a Business License Information. Turnaround time is minimum 7 business days. Additional information can be sent upon request. The license must be displayed while selling on site.
• Wild Horse Pass at Gila River Resorts provides each Exhibitor (1) 6’ Linen-less Table (Black house linens upon request), (2) Chairs, and (1) Wastebasket per Exhibitor space.
• Displays at Booth should not extend beyond 5’ depth including table and chairs in Hallways.
• Please clear any oversize displays with your point of contact to be sure there is space within your Booth Footprint for your display.
• Shipping instructions are attached. Storage & Handling Fees apply (Do Not Ship Too Early!). Notify Business Center Supervisor Maria McElroy of any Tracking Numbers. Exhibitors may pay for packages directly in the Business Center
• Free WiFi throughout property, No Password needed. Approx. 10mb per user.
• Electrical Plugs in Hallways and Walls are available (not guaranteed), Extension cords may be needed and all cords MUST be taped down with low adhesive Gaffer’s tape (Available at Home Stores/Online).
Electrical Package is available with Pinnacle Live if set up ahead of time. Contact Justin Lopez with Pinnacle Live at justin.lopez@pinnaclelive.com or direct line 602-837-5204. Additional A/V equipment available. Justin can send a link for vendors to use.
• Loading Docks are by appointment only. The best area to offload is from Parking Lot B just past the tower with video screens. There is a built in bus loop and easy access up the sidewalk to the Conference Center rooms.
• NO OUTSIDE FOOD OR BEVERAGE IS ALLOWED. Please do not offer candy or snacks from your booths.
• NO RAFFLES ON PROPERTY ALLOWED (Any giveaways must say “door prize”)
• NO FIREARMS OF ANY KIND ALLOWED ANYWHERE ON PROPERTY please. This policy is strictly enforced.
• Do not leave any valuables at booths overnight.